Well in advance
notification for admission to the PhD. (Full time or Part time) Programs of
different Schools/ Centres/Institutions shall he put on the University Website or
through advertisement in at least two
national news papers of which at least one shall be in the Hindi Language twice
in a year, which includes the details of Ph.D. Programs that is the subjects in
which Ph.D. Programmes are available, the disciplines, area of research in
which research facility and research guides are available, criteria for admission,
admission procedure, examination centres where the entrance test shall be
conducted and all other relevant information for the benefit of the candidates/
for Admission to the Ph.D. Programs
The following candidates are eligible to seek admission to
the Ph.D. (full time or part time) programs in any Govt, Private, Central, and
Deemed University of India
- Candidates for admission to the Ph.D. Programs shall have a
masters degree or a professional degree declared equivalent to the Master's
Degree by the University statutory body with at least 55% marks in aggregate or
its equivalent grade 'B' in the UGC- 7 point scale (or an equivalent grade in a
point scale wherever grading system is followed) or an equivalent degree from a
foreign educational institution accredited by an Assessment and Accreditation
agency which is approved, recognized or authorized by an authority, established
or incorporated under the law in its home country or any other statutory
authority in that country for the purpose of assessing, accrediting or assuring
quality and standards of educational institutions.
- Candidates who have cleared the M.Phil. by course work with
at least 55% marks aggregate or its equivalent grade 'B' in the UGC-7 - Point
scale (or an equivalent grade in a point scale wherever grading system is
followed ) and successfully, completing the M.PhiI. Degree shall be eligible to
proceed to do research work leading to the Ph.D Degree in the same Institution
in an integrated program. A relaxation of 5% of marks, from 55% to 50%, or an
equivalent relaxation of grade, may be allowed for those belonging to
SC/ST/013C (non-creamy Iayer)/differently-abled and other categories of
candidates as per the decision of the UGC from time to time.
- A person whose M.Phil. Dissertation has been submitted/
evaluated and the viva - voce is pending may be admitted to the Ph.D. Program
of the same Institution.
- Candidates possessing a Degree considered equivalent to M.Phil.
Degree of an Indian Institution, from a Foreign Educational Institution
accredited by an Assessment and Accreditation Agency which is approved,
recognized or authorized by an authority, established or incorporated under a
law in its home country or any other statutory authority in that country for
the purpose of assessing, accrediting or assuring quality and standards of
educational institutions, shall be eligible for admission to Ph.D programs.
Note: - The
University always encourages inter-disciplinary research activities.
Duration of Ph.D.
- Ph.D. Programs shall be for a minimum duration of three years
including course work and a maximum of six years from the date of admission to
Ph.D. program for the full time Ph.D. Scholars.
- Ph.D. Program shall be for a minimum duration of 4.5 years
including course work and maximum of 7.5 years from the date of admission to
Ph.D. program for the part time Ph.D. Scholars.
- The above period can be extended by one more year by the
Vice-chancellor under special and genuine circumstances. No further extension
shall be granted and the registration to Ph.D. shall stand cancelled after the
expiry of 7 years for full time Ph.D. Scholar and 8.5 years for part time Ph.D.
- The President may
permit a candidate to get re-registered on the same topic on payment of a
re-registration fee as decided by the University from time to time for a
further period of two years. The requirement of regular attendance shall not be
applicable to such re- registered candidates. In such a case, the candidate
shall have to apply to the University, through the HOI/Director/Coordinator of
the School/Institution/Centre one month before the expiry of the last extension
period. If the candidate is unable to submit his/her thesis in the stipulated
period his/her registration for Ph.D. Shall stand automatically cancelled and
the University shall not be bound to inform the Candidate about the
cancellation of registration.
- The women candidates and persons with disability (more than
40% disability) may be allowed a relaxation of one year or two years for Ph.D.
in the maximum duration in addition the women candidates may be provide
maternity leave/ child care leave once in the entire duration of Ph.D. for up
to 240 days.
Application for an extension can only be considered if it has been recommended
by the Research Supervisor through HOI/ Director/Coordinator of the
Note -2: Extension of period after 6 years shall not be
automatic. Application for extension shall be considered if recommended by the
Research Supervisor and then submitted to the office of the
Director/HOD/Coordinator of the concerned school/Institution /Centre, 4-6
months prior to the date or expiry of 6 years.
Procedure for Admission
Eligible candidate seeking admission for Ph.D. Programs must
apply to the University on the prescribed application form available on the
University Website. The duly completed application form with the prescribed fee
shall be submitted online or offline to the University, on or before the
The hard copy of the duly filled application form shall be
submitted to the office of the Dean Academics, University accompanied by the
following duly attested documents/ certificates.
(i) Documents supporting all academic qualifications
(secondary/High school/Higher secondary/ Intermediate/ (10+2)1 graduate/ post
graduate, Diploma/ M.Phil etc.) Attested copies of mark sheets/grade sheet and
related degree certificate.
(ii) Date of birth certificate preferably high school
(iii) Identity, proof (copy of Aadhar card or Pan card or
passport or voter
(iv) Documents supporting his/her previous work experience,
(v) Prescribed application fee, receipt, as applicable
(vi) No objection certificate (NOC) from the employer"
in case of candidate is employed.
(vii) Migration certificate,
(viii) Caste (ST/SC/ OBC (Non creamy layer') Certificate
issued by competent authority.
*Certificate should not be older than 6 months.
(ix) Differently-abled categories certificate (if any)
issued by competent authority.
All the eligible candidates will be called for an entrance
test on the prescribed date and time by the University and the entrance test
shall be conducted with qualifying marks as 50%. The syllabus of the entrance
test shall consist of 50% research methodology programme, 50% shall be subject
After qualifying the entrance test a personal interview of
the candidates will be required by the University, where the candidates are
required to discuss their research interest/area. The interview shall also
consider the following aspect, viz, whether
The candidate possesses the competence for the
The research work can be suitably undertaken at
the Institution/ School / Centre.
The proposed area of research can contribute to
new/ additional knowledge.
Note: the candidates who has qualified TJGC/CSIR
(JRF of LS) examinations/NET/SLET/GATE or is holder of teacher fellowship or
have passed M.Phil. Degree from a recognized University may be exempted from
the University entrance written test. However, they shall be required to appear
for personal interview before the interview committee on the date notified by
the University to discuss their proposed research area.
All the eligible candidates of foreign nationality will be
examined through SKYPE (online mode) by a selection board of experts appointed
by president of the University.
Types of Ph.D.
Full time Ph.D.
- In full time Ph.D. Program, the candidate shall be required
to remain present in the School/Institution/Centre till the submission of his/her
Ph.D. Thesis. She/he shall also have to undertake minimum 6 hours per week of
academic work load (if required) as assigned by the HOI/Director/Coordinator of
the School/Centres/Institution besides the Course work and Ph.D. work. Such
registered candidates are eligible to receive assistance ship or
fellowships/scholarship from CSIR/ UGC/ ICMR/ICSSR/ or University/ any funding
Part time Ph.D.
- In part time Ph.D. Program, the candidate is supposed to be
sponsored by National or International level of Public sector undertaking /
Research and Development organization/ Private Organizations/Industries/
service sectors/Educational Institutions and any other state and central
Government organizations, where adequate infrastructure exists for carrying out
research work. All such Candidates shall have to remain at least one semester in
the concerned School/ Institutions/Centre for carrying out the requisite Course
work as per the UGC norms prescribed by the University. This also includes the
academic and non academic employees of University.
Pre requisite for
Course work: All
the candidates admitted to the Ph.D. programs shall be required to complete the
course work prescribed by the University during the initial one or two
- The credit assigned to the Ph.D. course work shall be 12
credits, where three credits shall be assigned to the Research Methodology and
three credits to Review of published Research work, Other courses shall be
advanced level courses of the relevant field/subject/interdisciplinary areas as
the case may be to prepare for the research student for Ph.D. degree prescribed
by the University.
- A candidate has to obtain a minimum of 55% of marks or its
equivalent grade in the UGC 7 point scale (or an equivalent grade/ CGPA on a
point scale where grading system is followed ) in the Course work in order to
be eligible to continue in the program and submit the thesis.
- Candidates already holding M.Phil. degree and admitted to
the PhD. program, or those who have already completed the course work in
M.Phil. and have been permitted to proceed to the Ph.D. in integrated course,
may be exempted by the University form the Ph.D. course work. All other candidates admitted to
the Ph.D. programme shall be required to complete the Ph.D. course work of 12
credits prescribed by the School/Institution/centre.
- Maximum number of attempts allowed for Ph.D. course work
shall be two (2). If a candidate fails in both the attempts then his/her
admission to Ph.D. course work /Ph.D. program shall be cancelled. The candidate
may be permitted to take re-admission in the Ph.D. program.
- Attendance of the candidate in the Ph.D. course work shall
be monitored in the same way as per ordinance for U.G. and P.G. courses of the
University. If a candidate does not fulfill the attendance as per requirement
then he/she shall be debarred from appearing in the examination.
Note: - Initially
a candidate is admitted in Ph.D. program, after qualifying Ph.D. entrance test
and interview followed by registration after the specific recommendation of DRC/RDC
on successful completion of Ph.D. course work.
DRC/RDC and its
The RDC shall consist of the following members
1. President/ Nominee of the President (Dean faculty) :
2. Dean faculty Co-chairman
3. Director/ HOT/ coordinator of the concern
School/Centre/Institute: Member secretary.
4. Faculty members - (One) professor/ Associate professor/
Assistant professor (other than research supervisor) having the knowledge of
research area of the candidate Member
5. Research supervisor: Member
6. Co-Supervisor member
7. Two subject experts (Professors/ Associate professor/
Senior scientist or equivalent) from any University/Institution, to be nominated by the President from the panel of
experts submitted by the concerned Director/1-101/Coordinator Member
Note: At least
four members form the quorum for the meeting of the DRC/RDC, However, presence of
at least one external subject expert is essential for holding any meeting of DRC/RDC.
Functions of DRC/RDC:
DRC/RDC shall examine the preliminary synopsis of the proposed
Ph.D. for registration and shall give a clear report as
The topic and the synopsis is approved
Submit the synopsis again after incorporating
the changes suggested by DRC/RDC
Resubmit the proposal for the next DRC/RDC after
incorporating the major suggestion by DRC/RDC
Reject the proposal and prepare the fresh
Recommendation of change of guide if necessary
Approval of change of title/topic of research, if required
Recommendation of change of work place by the candidate, if
Recommendation to change full time to part time or vice-versa
within one year only
Any other matter related to the research.
The minutes of the DRC/RDC
meeting shall be submitted to the office of Dean Academics for approval of the
President and subsequent ratification by the Academic council by Director/HOI/
Research Advisory Committee RAC and its
The Student Research Advisory Committee shall consist of the
Research Supervisor...... Convener
One expert faculty member__ Member
Functions of Research
This committee shall have the responsibility to review the
research proposal and finalize the topic of research to be submitted to the Research Advisory Committee:
- To guide the research scholar to develop the study design
and methodology of research and identify the course(s) that he/she may have to
- To periodically review and assist in progress of research
work of research scholar.
A research scholar shall appear before the Research Advisory
committee once in six months to make a presentation of the progress of his/her
work for evaluation and further guidance. The six monthly progress reports
shall be submitted by the Research Advisory Committee to the
Institution/Centre/School with a copy to the research scholar and same may be
forwarded to the office to the Dean. Academics
In case the progress of the research scholar is not
satisfactory, the research Advisory committee shall record the reasons for the
same and suggest corrective measures. If the research scholar fails to
implement these corrective measures, the Research Advisory Committee may
recommend to the institution/College with specific reasons for cancellation of
the registration of the research scholar.
Eligibility criteria to be a research supervisor and Co-
- Any regular Professor of the University with Ph.D. and at
least five research publications in refereed journals (with ISSN NO and any
regular Associate/ Assistant Professor of the University with a PhD. Degree and
at least two research publications in refereed journals (with ISSN No.) may be
recognized as Research Supervisor.
- Provided that in areas, Disciplines wherever there is no or
only a limited number of refereed journals, the President may relax the above
condition for recognition of a person as Research Supervisor
- Only a full time regular faculty member of the University
can act as a supervisor, the external supervisors are not allowed. However,
co-Supervisor can be allowed in inter- disciplinary areas from other
School/Institute/Centre of the same University or from other related
institution / industry with the approval of the DRC/RDC.
- The allocation of
Research Supervisor for a selected research scholar shall be decided by a three
member committee consisting of HOI/Coordinator/Director, one senior most
faculty and one other faculty member for each School/ Institution/centre
concerned depending on the number of scholars per Research Supervisor, the
available specialization among the faculty and research interest of the
scholar as indicated by him/her at the time of admission.
- In case of topics, which are of inter-disciplinary nature
where the Department concerned feels that the expertise in the School/ Institution/
Centre has to be supplemented from outside, the School/Institution/Centre may
appoint a Research Supervisor from the School/Institution/Centre itself who
shall be known and Co-Supervisor from outside the University on the terms and
conditions that he/she has to submit his/her bio data and an
undertaking/acceptance/consent for supporting the scholar in his research area.
- A recognized supervisor shall be eligible to supervise even
after his superannuation.
- A retired professor/ Associate professor/senior scientist or
equivalent in the concern subject if approved by the DRC/RDC shall also be permitted
to act as co- supervisor.
- A person approved by DRC/RDC can act as a Co-supervisor.
- Professor Emeritus shall be eligible to continue to act as a
Note: A close
relative/ blood relative of the candidate cannot function as research
supervisor or co - supervisor.
- The candidate shall give the presentation of his/her
research work before the research advisory committee (RAC) and submit a
progress Report in every 6 months (not later than 3 weeks of completing 6
months) to the university,
- The progress Report shall be signed by the candidate,
Supervisor and Director/Coordinator/ HOI of Centre/School/Institute.
Place of work
- The School/ Centre/ Institute in the University shall be the
place of work for the full time candidates.
- In case of a part time candidate, Research Laboratory
Institution/University/Industry/Centre where the candidate works or the co
supervisor works and which has the required research facilities and there is
formal permission to use the laboratory by the student of his/her research
work, can also be the place of work in addition to the University,
subject to approval of DRC/RDC.
Note: In case the
candidate or the Co -supervisor changes his/her work place, the new work place
of the candidate may also be changed to the new work place of the candidate or
the co supervisor, the candidate is required to seek prior approval from the
DRC/RDC for any such Change.
Change of Supervisor:
- The change of
Research Supervisor can be permitted by the President on the recommendation of
DRC/RDC on production of the No Objection certificates (NOC) from the earlier
supervisor for the Ph. D. Scholar.
- President on the recommendations of the DRC/RDC may permit
the Research supervisor who has left the University or has retired from the
University service, to continue as the supervisor.
- In case of non-availability of the co supervisor for any
reason, the President, on the recommendations of the DRC/RDC, can either permit
another Co-supervisor or allow the candidate to work and submit the thesis
under the Research Supervisor alone.
- The registration of a candidate to a Ph. D. Program may be
cancelled automatically, on the expiry of the period of extension granted by
the Vice-Chancellor or the maximum time allowed under clause 14 as the case may
be, in case the extension has not been sought form the President.
- If the candidate is found involved in an act of gross
indiscipline, unlawful activities, plagiarism and/or any such activity that may
endanger the peace in the University campus.
- The progress of the
research scholar is unsatisfactory and the DRC/RDC shall record the reasons for
the same and suggest corrective measures. If the research scholar fails to
implement these corrective measures, the DRC/RDC recommend to the University
with specific reasons of the cancellation of the registration of the research
Submission of Thesis
- Ph.D. scholar must publish at least 2 (two) research papers
in refereed journal (with ISSN No.) and make two research paper presentation in
symposium/conference/ seminar before the submission of the thesis for
adjudication, and produce evidence for the same in the form of presentation
certificate and / or reprints.
- Based upon the research work done, the candidate may be
allowed to present his/her final thesis, three months before submission of
- Prior to submission of the thesis, the student shall make a
pre-submission presentation (Pre - Ph.D.) in the School/Institute/Centre that
may be open to all faculty members and research scholars, for getting feedback
and comments, which may be suitably incorporated into the draft thesis under
the advice of the Supervisor.
- The Director/ HOI/Coordinator/ Faculty dean of the Concerned
School/Centre/Institute shall constitute a committee, including the
supervisor(s) who will formally submit the report on the performance of the
candidate in the pre-submission presentation. The candidate can submit the
thesis to the University after incorporating the modifications/suggestions made
by the above committee, if any. The Supervisor shall certify that the
modifications/ suggestions made by the above committee have been duly
- For detecting plagiarism and maintain the academic honesty
the research scholar has to submit an undertaking about originality of the work
and vouching that there is no plagiarism and that the work has not been
submitted for the award of any other degree/ diploma of the same institution
where the work was carried out, or any other institution. A certificate to this
effect must be submitted by the Candidate as per University Plagiarism policy.
The candidate shall submit the following documents at the
time of submission of the Ph.D. Thesis to the University:
- Three copies of the Summary of the thesis
- Soft copy of the thesis shall also be submitted to the Dean
Academic office, for further action.
- One spiral bound typed (both sides) copies of Thesis, The
thesis shall also be accompanied by
(a) A certificate from the candidate
(b) A certificate
from the supervisor
(c) An appendix at the end of the thesis containing reprints
of his research papers already published.
(d) Self attested photocopies of the published research
papers or acceptance letters of at least 2 research papers preferably in Scopus
listed/ UGC recommended journals.
(e) Evidence of two research papers presented in the
Conference/ Seminar/ Symposium
(f) List of communicated research papers (editors
acknowledged) along with author(s) name(s), name of the Journal to which the
paper has been communicated and the date of communication.
- A copy of the receipt of applicable examination fee, along
with no dues certificate.
- A certificate from the Supervisor in terms of Clause 10.
- A soft copy on CD/DVD of the items referred to in Clause Summary
and Pre-Ph.D. Submission.
submission of the thesis, the thesis must be scrutinized by software to check
piracy and plagiarism as per plagiarism policy of University.
Award of Ph.D. Degree
- After successfully completion of the viva-voce examination,
the candidate shall be awarded Ph.D. degree after the approval of the Board of
- The award of Ph.D. degree can be withdrawn by the University
in case the thesis submitted by the candidate is found to be duplication of an
old work or pirated research work.
Appearing in any
- No research scholar shall join any other course of study or
appear at any other examination conducted by any University leading to a degree
(except Certificate Course of Languages, Research Methodology, Statistics,
computer courses etc.).
Publication of Thesis
- The approved thesis shall be published only after obtaining
permission from the University and such publication shall state on the title
page itself that this was a thesis approved for the award of the Ph.D. Degree
of the University.
- The candidate may be issued a Provisional certificate after
successful completion of the examination procedure in accordance with the
provisions of the UGC (Minimum Standards and Procedure for awards of Ph.D.
Degree) Regulations 2016 and after the Vice-Chancellor approves the recommendations
of the Viva-Voce Board.
Depository with UGC
- Following the successful completion of the evaluation
process and announcement of the Ph.D. degree award in convocation, the Dean
Academics of the University shall submit a soft copy (in the form of (CD/DVD)
of the Ph.D. thesis to the UGC within a period of 30 days of hosting the same
in INFLIBNET to be made accessible to all Institutions/ Universities.